A generic ‘chat now’: Virtual agent or live chat?
A couple months ago I had a question about an online order I had placed several days earlier. After searching through the information on the website in an attempt to self-serve with no success, I started a live chat session. I was connected to a live chat agent relatively quickly, but then spent over 30 minutes in a chat that felt like it was lasting forever and, in the end, delivered no real resolution to my question.
It immediately became obvious to me that the live chat agent was juggling multiple – and likely too many – chat sessions simultaneously. To try to fill the long gaps between his responses, I received canned ‘sorry for the long wait’ messages with random small talk questions about my day and comments about how much I was going to love the item I had ordered. This quickly became tiresome – I wasn’t there because I wanted to chitchat. I just wanted to an answer to my question!
I certainly don’t blame the agent for creating such a poor experience or for ultimately not having access to the information I needed. When implemented properly and with realistic internal expectations of agents, live chat can be a great digital support option. Unfortunately, I know my frustrating experience isn’t a fluke or an uncommon occurrence. That is one reason why customers looking for a quick answer may shy away from starting a conversation with a live chat agent.
This is something that organisations implementing a self-service virtual agent or chatbot should keep in mind, regardless of whether they are integrating it with live chat. Why? In the Guide to Selecting a Virtual Agent or Chatbot Vendor, conversational AI expert Laura Ludmany explains:
“Be sure your virtual agent is prominent on your pages. Make it obvious that it is a digital, automated tool with wording such as ‘Please ask our Virtual Agent’. Avoid using confusing or vague terms such as ‘Agent’ or ‘Chat Now’ as these can make users think it is a live chat tool and may prevent them from starting a session when they are trying to self-serve.”
Customers are more comfortable with and increasingly seeking out digital self-service options. In response, organisations are also increasingly deploying conversational AI tools. However, if those tools aren’t easily accessible or clearly identified as the place to self-serve (without having to engage with a human) then both customers and businesses are missing out on their benefit.
Let’s take a look at the successful virtual agent implementation at Rest, one of Australia’s largest superannuation funds by membership, as a great example of Laura’s recommendation in action. Rest understood their large customer base of digital natives were most often starting their experience on the website. In order to enrich the experience for those digitally savvy customers, they added virtual agent Roger to their website in 2016. This not only gave Rest the distinction of being the first Australian superannuation fund to service members’ enquiries online 24/7 with a virtual agent, but also resulted in overwhelmingly positive feedback from their members.
If you visit the Rest website today, Roger maintains a prominent spot on their homepage and throughout the website. They make it easy for users to self-serve as they navigate around the site. Rest has also always communicated clearly with users that Roger is a self-service tool, not a human live chat agent, with both the user interface (UI) and Roger’s welcome informing users they are interacting with an automated virtual agent. This means that the expectation is immediately set for Roger as a self-service option.
It can be tempting to use a generic ‘Chat Now’ as a way to try to engage users both looking to self-serve and chat with a human agent, but customers don’t want to feel tricked. They appreciate the transparency of knowing what kind of support they are going to receive – automated or human-assisted – before initiating the engagement. It sets the tone for the experience and gives customers more control over how they get the information and support they need.
Interested in more conversational AI expert insights and tips? Download the full Guide to Selecting a Virtual Agent or Chatbot Vendor: Forget the Technology & Focus on Experience and check out this collection of posts from the 2021 Customer Service Week & CX Day Blog Celebration.
This post originally appeared on the Creative Virtual blog.
Mandy joined the Creative Virtual team in 2008 and currently manages the company's marketing activities. She is a member of the Forbes Communication Council, was named to the Women Leaders of Conversational AI, Class of 2023, and has won multiple awards for driving brand recognition, thought leadership, and lead generation activities. Mandy...