Call customer support or clean a toilet?
42% of Americans would rather clean a toilet and 46% would rather go to the dentist than call customer support.
These stats, just two of many in the 2022 Achieving Customer Amazement Study, likely have you nodding in agreement thinking about your own painful customer service experiences. Long wait times, disengaged agents, multiple call transfers, repeating yourself over and over – calling customer support has a bad reputation for a reason.
Having to call customer support is perhaps even more frustrating now than 20 or 30 years ago because we know that there are better and easier ways for businesses to provide customer service. Many of us would rather self-serve on the website, send an email, or chat with an agent online for most of our support needs, particularly when we are dealing with large companies. When we do need or prefer to make a phone call to speak with someone, a bad experience is made worse by the knowledge that there are ways to make support calls less painful which many contact centers aren’t utilizing.
Poor customer support experiences create unhappy customers, bad reviews, and lost revenue. Here are a few questions to ask about your customer service to help make it more pleasant than cleaning a toilet:
Do you make it easy for customers to reach your contact center?
Self-service options like chatbots and virtual agents are increasingly preferred by customers, but they can’t – and shouldn’t! – completely replace human contact center agents. Instead, they should be integrated with human-assisted options such as live chat and call-back so users can reach a human when needed without starting a whole separate engagement. When escalating customers from self-service to a live agent, the experience should be as seamless as possible. The agent should have full visibility of the customer’s conversation with the chatbot so they can pick it up right where the self-service experience ended.
Also, don’t make it difficult for customers to find your contact details. Companies that hide their support phone number and email address aren’t keeping customers from contacting them with issues. They are just making customers who are already annoyed about needing to contact the support team more frustrated. They have started the support experience negatively and made the job of their contact center agents even more difficult.
Do you intelligently route customers to the right agent?
Customers reaching out to your customer support channels want the ability to reach the right person to solve their issue. They don’t want to repeat their problem to multiple agents or waste more time on hold as they are transferred from department to department. Having agents specialized in specific areas is a great way to improve customer service, but only when customers are being connected with the right expert from the start.
Forward-thinking companies are using conversational AI to intelligently route customers to the right agent the first time. This technology can be used with IVR (interactive voice response) solutions for customers calling the contact center. It can also be used when handing users over from an automated chatbot to a live chat agent or call-back option. This improves the experience for both customers and agents, as well as helping to reduce the time it takes customers to have their issue resolved.
Do you provide agents with the best training and tools?
Customers want your contact center agents to be both knowledgeable about your products and services and able to convey that information in a kind and helpful way. That only happens when you provide your agents with the proper training and contact center tools. These two elements go hand-in-hand as the agent tools you have in place greatly impacts agent training.
Easy-to-use desktop conversational AI solutions improve agent performance, reduce training time, and cut average call handling times (AHT) by enabling quicker resolutions. A virtual agent designed specifically to support the agents in your contact center gives all staff members easy access to the same level of knowledge regardless of their experience. Agents can quickly find step-by-step guidance for even the most complicated procedures, processes, and applications. When agents have instant, reliable access to all the information they need in one place, they can focus on creating positive, efficient, and empathetic engagements with your customers.
Would customers rather clean a toilet or go to the dentist than call your customer support?
If the answer to this question is yes, then it’s time to make some changes to your customer support strategy. Start with simple changes, like making sure contact information for your support channels is easy to find. If you aren’t already leveraging conversational AI for self-service and in your contact center, now is the perfect time to explore those options. Recent developments in this technology make it a great choice for improving some of the most common customer frustration points.
Want to learn more? The whitepaper by Insurance Thought Leadership, The Virtual Insurance Agent, provides insights on improving customer experience with conversational AI that are applicable for all industries. Also check out the Guide to Selecting a Virtual Agent or Chatbot Vendor for tips from industry experts on how to implement and maintain successful solutions.
This post originally appeared on the Creative Virtual Blog.
Mandy joined the Creative Virtual team in 2008 and currently manages the company's marketing activities. She is a member of the Forbes Communication Council and has won multiple marketing awards for her success in driving brand recognition, thought leadership, and lead generation activities, including writing Creative Virtual's successful...