Customer experience confusion confused

Do businesses understand what customer experience teams do?


New customer experience teams - and even some established teams - can find themselves facing misconceptions and confusion from within their businesses. Here's how CX teams can explain their role in the organisation as eight distinct parts.

12th Oct 2021

“Isn’t 'customer experience' just a trendy buzz-term for customer service?”

This was the remark I received from a colleague at a previous organisation. A remark most customer experience professionals will have heard many times before.

Customer experience teams may be growing in influence in some organisations, but there are also plenty of businesses that are still just establishing CX teams in their organisational structure. Elsewhere, in other businesses more-established CX teams are battling misconceptions: people hear it mentioned and often think CX is something fluffy, or something that’s isolated: an extension of the call centre, or solely about designing journey maps or pretty online interfaces.

Others think it’s just measurement; some think it’s about single-mindedly doing what customers want; but very few talk about customer experience as a contribution to the overall performance of the organisation.   

Left to chance?

Given how many businesses are starting to build CX teams, how much money is being spent on it, and how important it is to so many organisations, you would expect the discussion about customer experience teams to be evolving beyond the wholly narrow views mentioned above.  

When I started considering this some time ago, I found there is a chasm between the huge amount of time we devote to selling the tools and the ideas versus the time we devote to explaining what a customer experience team does.  

There are endless theories and magic pills from consultants and product vendors that propose they have the answer if you’re willing to pay a bucket load; there’s also many maturity models that talk to prescriptive tools, tasks or activities you should be carrying out as an organisation to positively influence the customer experience.

But how does a customer experience team ensure it is holistically making a difference, and that people in its own organisation understand its purpose?

If a business doesn't have clarity about the customer experience function, then your efforts to positively influence the experience of your customers is left to chance and subject to the strongest internal voices and whatever demands people within the organisation care to invent, spend on and call “customer experience transformation”.

Establish the value

The value of any customer experience team to any organisation should be made apparent in four ways:

  • They find and create understanding of performance and customers.
  • They improve organisational capability.
  • They enhance problem-solving activity.
  • They influence change in performance.

But how does a customer experience team function? How does it bring its value to life? Here’s my take:

Customer experience framework

Customer experience teams should predominantly look at their role in the organisation as eight distinct parts:

1. Gathering data, information and knowledge

Lack of information means you’re operating purely on opinions and often leads to suspicion, distrust, unwarranted criticism and sometimes even change in focus or reductions in authority or spending.  Acquiring knowledge is not just a matter of doing more research, installing a better text analytics tool or spending a bucket load on new technology; you need to do more than simply evaluating objective data.  Getting variety in your data means your team won’t miss critical information that could be the difference between success and failure.

2. Implementing improvements

Customer experience puts the focus on change, it needs spirit of wanting to be better and it needs you to actually make changes real. Having a variety of data inputs means nothing if you're not implementing and letting customers know their voices are being heard.

3. Generating and sharing insights

Insight is difficult to identify, easy to deny, clear as day once the disruption has happened and it’s too late. Even with great data and tools, insights can be exceptionally tough to find and share.  It is an entirely different beast to raw data or information, it’s the hidden truth. In the organisation it is the sense-making and sense-giving that results from digging. Insights are by definition actionable and can help your organisation make more informed decisions, design and deliver more successful outcomes, and create mutual value.

4. Monitoring and measuring

Helps you stay on track with a focus on the outcomes not outputs. Use measures to:

  • Help you to understand, to see patterns.
  • Encourage people to improve performance.
  • Show you the extent of variation in your performance.
  • Show the relationship between the stuff you do, and the outcomes you’re driving for.

The benefit of this is that you can target specific performance improvement actions

5. Assessing current performance

Assessment is an integral part of making progress and influencing change, as it helps you to learn and adjust.  Amongst other things a regular process of evaluation helps:

  • maintain a clear focus on what is manageable and achievable within available resources.
  • review the contribution and impact of individual projects and appraise what can make a difference.
  • align activity with wider organisational objectives and priorities.
  • ask questions about what has occurred.
  • recognise gaps.
  • put a focus on ensuring baselines exist to enable judgements to be made about progress over time.

6. Planning

This is all about competitive edge.  Bring curiosity, explore with empathy and look at many options before you make decisions and create a roadmap. A lack of planning often results in cost blow outs, indecisiveness about moving forward or stopping underperforming actions, poor project selection, wrong mix of improvement actions, poor strategic alignment.... as the saying goes “Planning without action is futile, action without planning is fatal”

7. Identifying risks and/or looking for alternative ways

The biggest enemy to change is complacency, becoming satisfied with your current results and unaware of how and what might be eroding performance. Working with the business to connect to what’s going on internally and externally means teams can adjust, challenge myths and respond with agility.

8. Recommending and advising

Insights and tools don’t design or improve products and services on their own, people do and that requires influence. Delivering an improved customer experience requires processes to change, different people, technology, and skills. More specifically you’ll need to connect with people who have deep specialist knowledge inside the organisation and possibly influence them to make change. A strong customer experience team with patience, knowledge, expertise, and influence will be necessary to achieve the outcomes of differentiation. There’s no two ways about it, it’s hard but it can be done.

This is my take on things. Do fellow customer experience professionals agree?



Replies (2)

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By Olga Potaptseva
26th Mar 2018 09:45

I feel it's a very well articulated description of CX teams' functions, thank you. In many organisations CX teams face redundancies and budget cuts now because they are not strong enough in articulating their purpose and more importantly easy to distract from it to deliver 'quick wins'.

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By Barbaragun
29th Mar 2018 14:36

Hi Eb.

I think this is an excellent framework but it could do with a little more weighting in certain areas. Isn't the reality that most of the time your team spends is committed to gathering data and knowledge, for instance? Also, it isn't clear how much time is committed to working with teams outside customer experience? I.e. ops or sales.

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